Price components can be used to separate total booking values into amounts for items such as Sales Tax and Service charges.

Breaking out prices is done by setting up a Component Profile and associating this with products for a given date range.

At present RoomBoss supports profiles which breakout:

  1. Sales Tax (%)
  2. Sales Tax (%) and a taxable service charge (%)
  3. Sales Tax 10% and Kutchan Bed tax (a non-bed-taxable PPPN amount can be excluded from the calculation)

Components can be broken out:

  • On Invoices and receipts
  • On the Excel custom bookings report
  • On the Kutchan Bed tax page (if appropriate)
  • In trust accounting

To Setup Component Profiles:

Navigate >> Product Setup >> Component Profiles

On the Component Profile tab:

To set up a Sales Tax profile:

  1. Choose Sales Tax
  2. Enter profile name
  3. Enter tax %
  4. Click Save

To set up a Sales Tax and Taxable Service Charge profile:

  1. Choose Sales Tax and Taxable Service Charge
  2. Enter profile name
  3. Enter tax %
  4. Enter service charge %
  5. Click Save

To set up a Kutchan Bed Tax profile:

  1. Choose Kutchan Tax
  2. Enter profile name
  3. Enter a Non Bed Taxable Per Person Per Night Charge (this would typically represent Breakfast and should be zero if no non taxable amount required)
  4. Click Save

For more on the Kutchan bed tax please see Kutchan Bed Tax Calculation and Reporting FAQ

To Map Profiles to Products:

On the Component Profile Product Mapping tab:

  1. Choose a date range
  2. Choose one or more products (you can also choose All 3rd party products to set a profile for onsold products)
  3. Choose the profile you wish to apply
  4. Click Save

The selected profile will be applied to all bookings for products which end in the date range selected.

You must have Price Components Admin permission to setup and map component profiles.

Where are components broken out?

Bookings for each product with a component profile applied will display the components:

On Invoices eg:

  • Item one on invoice above shows an accommodation booking with Kutchan bed tax applied
  • Item two on invoice above shows a service booking with sales tax 10% and service charge 5% applied
  • Item three on invoice above shows a service booking with sales tax 10% applied

 

On the custom Excel bookings report.

On the Kutchan bed tax report (Kutchan tax profiles only) Navigate >> Reports >> Kutchan Tax Report

  • This page includes a download for tax filing

Tax values can also be accessed in trust accounting for owner reporting.