Instructor pay for lessons and for other activities can be managed inside RoomBoss.
Lessons and completed activities will be included in instructor pay. For this to work it is necessary to setup contract and activities, you can read more about this here:
Paid Activities
For activities to be included in instructor pay you must mark them as completed.
Marking activities as completed can be done via → Schedule→ Schedule List
To mark activities as completed/not completed you can change status by clicking on the blue text in the Change Status column or by using the checkbox in the rightmost column and clicking proceed.
Paid Lessons
Private Lessons allocated to an instructor will automatically be included in instructor pay at either the lesson pay rate or, if marked as a request lesson, at the request lesson rate. Note that group Lessons allocated to an instructor will not be paid, pay for group lessons should be managed using a paid activity.
Timesheet Report
Pay can be seen by the instructor via their login and is visible to you on the Timesheet report.
Navigate → Reports → Timesheet Reports
Only users with Manage Pay & Timesheets permission can access the timesheet report
You can define the date range for the reports at the top of the page.
If the “include bonus” checkbox is checked bonus rates set on the contract will be included in instructor pay calculations for every per hour worked at lesson rate or request lesson rate.
Results by Category breaks down by parent and child Categories:
- Hours – Total duration of allocated lessons and completed activities
- Sales – Total sales of lessons
- Wage – Total wages for allocated lessons and completed activities
- Wage / Sales
- Wage / Hours
- Items Per Instructor – this gives an indication of group size for group lessons (calculated as: items with sell price greater than zero divided by instructors/day with at least 1 lesson allocation for a product in this category or completed allotment for activity paid at Lesson or Request Lesson rate in this category)
- Wage Per Item – (calculated as: wage divided by items sold in this category with sell price greater than zero)
The downloadable Categories report shows the above and includes:
Daily breakdown of Items Per Instructor by category.
Daily breakdown of Wage Per Item by category.
Breakdown of wages by product.
Breakdown of wages by activity.
Results by Product & Activity tab breaks down by products and activities:
- Hours – Total duration of allocated lessons and completed activities
- Wage – Total wages for allocated lessons and completed activities
- Wage / Hours
Results by Instructor tab breaks down by instructor:
- Hours – Total duration of allocated lessons and completed activities
- Wage – Total wages for allocated lessons and completed activities
- Wage / Hours
The Timesheet Breakdown tab provides a breakdown of all timesheet items.
The downloadable M2 report shows a breakdown of:
- Sales by date
- Sales by product
- Wage breakdown
- Profitability (Revenue / wage ) / instructor
- Spread of instructor wages
The downloadable timesheets show:
- Summary of hrs and pay for the date range for all instructors
- List of timesheet items for all instrcutors
- Time sheet for each instructor
Other notes on using the timesheet report:
It is possible for lessons for variable start time and fixed duration to run past midnight. These lessons can be allocated as normal, however, you should be aware that:
- The start time and duration will be displayed on the instructor login.
- The hours after midnight will not be shown on the drag and drop schedule page.
- The hours after midnight will not be included in the instructor pay, pay for the hours after midnight should be managed with a paid activity.